Gupio is building the operating system for enterprise parking and workplace mobility across India. From smart parking infrastructure to valet operations to shuttle coordination and real-time tracking systems, we help modern workplaces manage vehicle movement more efficiently.
Our platform combines on-ground operations with technology to simplify employee parking, improve traffic flow, optimize space utilization, and create seamless arrival experiences inside large corporate campuses.
Today, Gupio powers parking and mobility workflows across offices, tech parks, and enterprise environments in Bangalore and other growing business hubs across India.
Compensation
Competitive
Description
We are looking for a proactive and highly organised Executive Assistant to the CEO who can manage schedules, communication, meetings, reporting and coordination across departments. The ideal candidate will take ownership of follow-ups, track important tasks, ensure timely execution of decisions and help the CEO focus on business growth, strategy and leadership.
Requirements
Bachelor's degree in a relevant field, strong communication and coordination skills, proficiency in MS Office/Google Workspace, Excel and PowerPoint, familiarity with AI tools, and the ability to manage confidential information, multiple priorities and executive-level responsibilities.
About The Role
We are looking for a highly organised, responsible and proactive Executive Assistant to the CEO who can manage daily executive activities and ensure smooth coordination across departments.
The role goes beyond calendar management and administrative support. You will act as a key link between the CEO and different teams, ensuring that instructions are communicated, tasks are tracked, deadlines are met and important decisions are executed.
You should be someone who takes ownership, handles confidential information responsibly, anticipates requirements and reduces the need for repeated follow-ups from the CEO.
What you’ll do
Handle Communication and Meeting Management
Track Tasks and Ensure Execution
Coordinate Across Departments
Prepare Reports and Escalate Important Issues
Support Executive Activities and Planning
Qualifications
- Bachelor's degree in Business Administration, Management, Commerce or a related field.
- Previous experience as an Executive Assistant, Personal Assistant, Management Assistant or in a similar coordination role is preferred.
- Experience working directly with senior management or leadership teams will be an advantage.
- Strong knowledge of MS Office and Google Workspace.
- Practical experience with Excel/Google Sheets, presentations, calendars and task management tools.
- Ability to prepare professional reports, meeting notes and executive summaries.
- Familiarity with AI tools for research, drafting, summarisation and productivity.
Required Skills
- Excellent verbal and written communication skills.
- trong organisational, planning and time-management skills.
- Good working knowledge of Excel/Google Sheets, PowerPoint and Google Workspace.
- Meeting coordination, MOM preparation and action-item tracking.
- Professional call handling and email management.
- Cross-department coordination and follow-up management.
- Ability to identify and prioritise CEO-level matters.
- Strong reporting, research and presentation skills.
- Problem-solving and decision-making abilities.
- Responsible use of AI and digital productivity tools.
Professional Attributes
- Professionalism: Maintains polite, respectful and professional behaviour with employees, clients and stakeholders.
- Confidentiality: Handles company, financial, employee, client and CEO-related information with complete discretion.
- Integrity: Shares accurate information and communicates delays or mistakes honestly.
- Ownership: Takes responsibility for outcomes and ensures pending tasks have clear owners and closure dates.
- Adaptability: Handles changing priorities, urgent requests and different departmental requirements.
- Composure: Remains calm and solution-oriented during challenging situations and tight deadlines.
- Accountability: Ensures commitments are tracked and completed without waiting for repeated reminders.
- Time Discipline: Is punctual, prepared and consistent with deadlines.
- Professional Assertiveness: Follows up firmly and respectfully with employees and stakeholders.
- Proactive Thinking: Anticipates the CEO's requirements and identifies potential issues before they become bigger problems.